How to manage task?
Running a project is not easy considering there are multiple task and resources needed to be managed. Most of the challenges revolve around managing what are the task that is assigned to you, when you need to do it and what is the deadline?
In order to understand how to manage task it is equally important The aim of a task management system is to empower you to do exactly that. A task management system makes the process of managing your task, team and resources aligned towards a common goals and understand the priorities.
How to manage task?
For a project manager, it is a challenging task to manage task on a project or multiple projects. We have broadly classified “how to manage task” into 4 major areas. There are probably lot more but these are main areas we have mostly encountered while managing project.
Project Schedule:
Before breaking down the schedule of individual task, it is important to understand the time scale of the overall project. Once project is scaled down to the duration of individual task, it will help the business to understand which task are CRITICAL and having ZERO FLOAT / SLACK. These task must be done on priority. Else project will never be delivered on time.
Priority:
Task priority is decided by the task that falls on critical path (task with longest sequence of activities), those that have limited resource availability and as defined by the project owner.
Priority are set as HIGH, MEDIUM or LOW. As the name specify, manager must look on high priority task as an urgent basis.
Task Relationship:
One of the way to set task priorities are understanding the relationship of a task with regard to others. If there are subsequent task related to a preceding task, a delay in preceding task will delay all subsequent task. So it is important to understand the task relationship and whether the task is independent of another task or are related to another task.
Available Resources
Either one resource or multiple resources working on a project, we would like to know their availability. And how effectively they have been utilized. Having a task management system in place will enhance the visibility of required task delivery against resource availability. That will help the management to understand the requirement of resources against a particular task
It poses much greater importance on a task management system when same resources are deployed for multiple projects. In such scenario while designing the task schedule, the availability of resources for the task is to be considered. Else the schedule has to be adjusted to align with the availability of resources.
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