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So, your project has come to an end and you have some documentation to handover and review... what now?

Hi, I’m Sonya Hargreaves from Core Project Advisory. In my many years in document control on projects, I’ve seen the frustration of project handover and the struggle to get documentation from your supply chain.

After your contractor has been given Practical Completion, it is essential you are not left wondering where all the project documentation is.

Develop a clearly defined list of documentation deliverables with your contractor and agree this list from day one, think about drawings, specifications, operating procedures, data sheets and anything that involves warranties or spares. Consider this from the asset owners perspective and what will be essential for them during warranty period and beyond.

This will ensure all documentation is recorded and captured for handover whilst your deliverables list will be your guide to determine what has not been issued as a record, meaning nothing will be forgotten. Be thorough. Be persistent. Above all else communicate. At conclusion of handover be sure to clearly communicate the handover has been completed and what happened with the documentation and how it can be accessed.

Providing guidance to your contractors on what you expect to be delivered upfront and the format you require it will ensure a smooth transition into practical completion and handover.

Leave a comment below or be sure to reach out to Core Project Advisory to discuss ways you can improve document handover for your projects within your company.

#projecthandover #projectdocumentation #projectmanagement #documentcontrol

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