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Guidelines for Dealing with Confidential Information:

1.Safeguard your username, password and any other access credentials you have for systems and applications that deal with confidential information.

2.Protect mobile devices such as smartphones, tablets and USB drives that contain confidential information.

3.Never leave your computer unattended when confidential information is on the screen.

4.Before transmitting confidential information to others, be sure that --

(a) The transmission complies with the law and our privacy and security policies;
(b) The recipient has a legitimate business purpose for the information;
(c) You're sending no more information than is needed by the recipient; and
(d) You're sending the information in a protected manner (e.g., encrypted) when called for by our policies or the law.

5. Retain or destroy confidential information contained in our records in accordance with our record-management policy.

6. Report any security incidents or privacy breaches that you observe or become aware of as soon as possible.

We hope that this will give you a better understanding of the methods required for dealing with confidential information. Thank you!

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