If you want to know how to successfully handover a project, it is necessary to first identify the project handover process. Remember that project handover does not happen overnight; it is not a quick activity. So, don’t rush and do your best to make the transition smooth and successful.
Project Handover is the process of delivering or handing over the ownership of the final project outcome to the client at the end of the project.
Project Handover is an entire process, which you can break down into three phases - Before, During, and After.
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Before the Project Handover
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Start by making a project handover checklist and a project handover process flow chart, which will include the points and steps needed to execute the Project Handover.
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During the Project Handover
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This is the phase where your responsibility for the project goes into the hands of the client. While it sounds exciting, don’t get too relaxed just yet. There is still a lot of work to be done.
To realize the Project Handover, you should follow the steps below:
- Step 1: Conduct a Handover Meeting
Consider this your final interaction between your project management team and the operations team and make sure you invite all the relevant members of the project to hand over the responsibilities.
- Step 2: Definite what is actually Handed over
Along with the product or services, you are, of course, transferring a large amount of information and documentation related to the project and product, including user operational and maintenance manuals. Remember that the documents and the Project Handover report are the assets to the Project Handover, as they involve all the key aspects of the project operations.
- Step 3: Return and Reorganize
A lot has been arranged to assist your project implementation and make the end goal possible. Those actions involve renting equipment, signing off contracts, as well as updating the system. Once the Project Handover begins, ensure to take care of the updates, release contracts, and return the resources.
- Step 4: Project Handover Sign-off
A Project Handover Sign-off is the document confirming the transition of responsibilities from one team to another. It also states that the minor errors or incomplete items will be taken over by the new team.
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After the Project Handover
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There are three things you can go over as you complete the Project Handover - Review of the Project Performance, Review of Personal Performance, as well as Project Stakeholders’ Feedback. These steps can help you reflect on your work and take into consideration what needs to be changed for your next projects.
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