There are different ways to insert files in Microsoft Access, depending on the type and size of the file, and the purpose of storing it. Here are some common methods:

- Embedding: This method allows you to insert a file as an OLE object, which means it can be edited using the application that created it. For example, you can embed a Word document and edit it with Word inside Access. However, this method increases the size of your database and may affect its performance. To embed a file, you can use the Insert Object dialog box or drag and drop the file from Windows Explorer to a form or report.
- Linking: This method creates a link to the file, rather than storing it in the database. This means that the file remains in its original location and any changes made to it are reflected in Access. This method saves space and improves performance, but it requires that the file is always accessible from the same path. To link a file, you can use the Insert Object dialog box or drag and drop the file from Windows Explorer to a form or report while holding down the Shift key.
- Storing: This method involves storing the file as binary data in an attachment field or a long binary data (BLOB) field. This method allows you to store multiple files per record and access them easily using built-in features of Access. However, this method also increases the size of your database and may affect its performance. To store a file, you can use the Attachments dialog box or drag and drop the file from Windows Explorer to a table or query. Three different ways to insert files into a Microsoft Access database.
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