ERP erPro by ExaInfotech.com - Procurement Process Flow Chart
Welcome to demo of procurement process flow in erPro ERP by ExaInfotech.
As you see in this flow chart, the procurement process starts with the purchase order requirement. Our system gives user the option to generate the requisition for the required items.
Requisition is entered or raised. The requisition requires authorization at the next level by the authorized person. For all commercials, authorization is required at pre- defined levels. These authorizations can be single or multiple level authorization.
The system displays all pending for authorization requests to the concerned person for necessary action. This user is authorized to clear this requisition. To clear means - to close the process, here. While clearing, the authorizer can always enter the reason for clearing.
Then, we have the option for preparing purchase order or purchase schedule. The purchase schedule is explained in section C. To generate the purchase order, there are two options – quotation required – yes. Or quotation required – no.
In case the requirement for quotation required shows – no, it will go to process b. If requirement for quotation required shows yes - we go to the next step, which is - quotation available. The system checks if the quotation is available or not. If the quotation is available, it will go to process b. If quotation is not available, it goes to process a.
If the quotation is available, then the purchase order can be generated directly. In case the quotation is not available, it goes to request for quotation. Quotation is requested from multiple vendors, and it is finalized. The final quotation is entered in the system. Thereafter, it is authorized.
After that, the purchase order can be generated. The purchase order requires authorization. Purchase orders are of two types – specific purchase order, and open purchase order. In the open P O, the rates are fixed, but quantities are not fixed.
In case of open purchase orders, requirement Schedule is generated based on item list of already raised open purchase order. If “no data” message appears, the purchase order needs to be generated. If this message is not shown, it means that the purchase order is already generated.
Schedule is generated for all required quantity in case of open purchase order. Purchase order should be authorized before the schedule is generated. The purchase schedule can be printed. The purchase order can also be printed.
Whatever the schedule, if to be given for specific quantity, is entered in the system. The purchase schedule requires authorization. The schedule can be printed. All pending purchase orders and purchase schedules are displayed on the pending screen. All the received and pending quantities can be checked at any time.
Next comes the material incoming or material receiving process...
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