Codes:
Create business partner (Supplier) in SAP: BP
Maintain business Partner (Supplier) in SAP: BP
Create an Invoice from Purchase order in SAP: MIRO
Create an Invoice without a purchase order in SAP: FB60
Accounts payable is a liability or External Supplier or Internal stakeholders
Let’s Take a look at accounts payable process:
A High level accounts payable process with an external vendor follows this flow
1st of all Business has a need, For Example Business want to purchase some Raw material like wood, A Purchaser creates a requisition for 100 Woods, the Purchaser Manager reviews the Purchase requisition and agrees that Yes, Business needs 100 Woods to continue production so he approve the Purchase requisition.
Next
For Example we have a Vendor in our system already and every time we order Wood from this preferred supplier because the price has been pre-agreed so the Purchase order of 100 Woods Created and sent to our preferred supplier.
Then
After 1 week 100 Woods delivered in our warehouse and a goods receipt generated in the system
Next
Because we now have the Woods in our warehouse and we can process our Vendor invoice let’s assume that our payment terms are net30 days so we have 30 days to pay this vendor, Payment normally occurs Via electronic transfer, cheque or Wire, The payment process go itself automatically when the payment program already got setup in SAP system.
The last 2 steps done by Accounts payable team exclusively when the invoice document is created and the vendor paid for the goods.
We can run the reports throughout the entire process, for example the reports can be by individual supplier of by Invoice due date, The General Ledger keeps updating when all postings are going on from Accounts Payable team so the reports can run to keep track records of all items weather they are open or closed.
Accounts Payable Integration:
Accounts payable is totally integrated with other areas of SAP
The purchasing area of the Material Management including Purchase Requisition, Purchase Orders, Good Receipts, and Inventory and warehouse Management, Information from all these areas automatically flows to the Accounts Payable
For Example
A material receipt in warehouse automatically updates the Vendor account balance in Accounts Payable
Accounts payable also integrates with General Ledger Reconciliation accounts
When a supplier paid then the payment document is created, this document is automatically posted in the general Ledger Reconciliation account.
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