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In this video Jas guides you through why it’s more important than ever to install a digital visitor management system in your workplace.

Whether that’s an office, school, construction site… if you have visitors, you’ll need a way of managing their visits. As a business, you’ll need to track who is on your site at all times, comply with data privacy regulation, and ensure the safety of your visitors.

1. Delivering Less Paper Clutter and Better Work Efficiency

Get rid of unnecessary clutter at the front desk. With a digital visitor management system, everything is stored in the cloud and can be accessed through the internet via a computer or laptop.

So, you won't need any paper log books on your front desk. All you need is an iPad. It will capture and store all the necessary information you need from your visitors. It's as simple as that.

2. Locating Visitor Information
Say goodbye to long hours of searching through piles of physical logbooks just to retrieve visitor data from a specific date. Now, you can quickly search and export this data without wasting time.

A visitor management system also enables you to compile visitor timeline data for a specific date range. You can then export this data for reporting or audit purposes if you need to.

3. Aiding in the Emergency Evacuation Planning
Fires, flood, earthquakes, violence and other incidences in the workplace may require your building to conduct an immediate emergency evacuation. How do you know if everyone is safe?

Managing this process would be time consuming using traditional log books. A digital visitor management system provides a real-time checklist of everyone who has signed in to your system. Evacuation mode can be used offline and a roll call can be carried out swiftly using the iPad.

4. Enhancing Information Security
The advancements in digital technology and data privacy laws have made everyone cautious of the dangers of giving
personal information to just anyone, including the front desk attendant.

This is especially true for companies who work with confidential documents, intellectual properties and prominent individuals. This reduces the risk of important information getting into the hands of the wrong individual. With a digital visitor management system, anyone who enters specific areas of your office can be properly documented.

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