FocusIMS software and part of a complete solution to making ISO Certification simple to achieve and easy to maintain.
0:02 Okay. Now we're up to the third item on the system menu, and that's, um, adding your documents to this. We'll add a standard set of policies and procedures for, um, for your business.
0:15 They will be, if you've added in your settings, the, your company name and logo, they'll all come labeled with your company, name and logo in the header.
0:26 Um, you can click the ad documents button and it will add a full set of policies and procedures for you.
0:34 Pretty much everything that you need for certification for quality safety, environmental, that also instructions on how to use each area.
0:43 I'll take you to the document list now, and we can, I can show you how we've laid it out. We've basically tried to lay out the policies and procedures so that they fit nicely under the menus that appear here in blue.
0:59 So asset they're the procedures of how to look after that asset area personnel, the same plan.
1:11 So this is the plan menu from the top and how to, how to, uh, work with that menu projects. And so they also cover the requirements for the standards, risk management.
1:25 You'll notice that there's not, uh, safe work method statements in here by all means. If you're in the construction industry and you have high risk work, add your, your safe work method, statements to this, um, go through and have a look.
1:39 What other documents you might have in your existing system that you feel, uh, need to be added to this. There's probably a couple little things to highlight.
1:51 Um, when we put your policy in these integrated management system policies of policy that covers the requirements for quality safety, environmental.
2:01 So if you currently have separate policies, you don't need to add your quality policy, your w HS or O HS policy and your environmental policy.
2:11 This one pager covers all of those requirements for you when you are, um, done adding documents, sometimes you'll require a manual or a project plan.
2:25 When we go into the individual document, we can view the document, clicking the link. We can add document by simply typing in this box or copying and pasting.
2:39 We can then, uh, if we wanna make a manual or a project management plan, that is a document that is built from multiple documents.
2:49 We simply can add it, add the order in here. And once we've added all the documents that we wanna add, such
2:59 As you, you know, you documented information, your operational planning, internal audit, click generate a consolidated document, and one document, one PDF will come up with all of those documents built in will come automatically built with the table of contents based on the information you've put here
3:19 . When you make changes to your document. For example, if you change any content in here and hit submit, it will generate a PDF for that document for you.
3:30 And it will also save it in the revision history. If you need to distribute, um, controlled copies of documents, which doesn't happen very often now, uh, you can, you can add who you've sent controlled version.
3:46 So when the, um, document is updated, you can then forward them an updated version.
3:56 Uh, so the, the items on the top, uh, we can add an orientation to, is it a portrait document or a landscape document?
4:05 And then we can select who's responsible for this particular procedure as well. Uh, and we can group them. So the swims will come up for the field staff.
4:17 Uh, if it's a document you want to see the field staff to be able to see on their, on their devices, simply click on the field document.
4:27 Um, active means it's an active document. And if you take that off, it will drop off the, the lists that show that's pretty much to adding your documents and updating your documents.
4:41 When you're done, come back to system, you are set up for your system, click, click off the check box to say you've done it.
4:52 We've also had a look at any additional policies and procedures, and then click the update button.
The purpose of a quality manual is to demonstrate your company's dedication to identifying and meeting client requirements. Read this article to find out how to write a quality manual and why you need one.
Say goodbye to paperwork headaches and hello to streamlined compliance.
Discover how you can get your business ISO* Certification
www.focusims.com.au/getting-iso-certification-ready-webinar
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