In QuickBooks Desktop, there are two main workflows to record purchases. The one you use depends on whether your vendor gives you time to pay.

If your vendor sends you an invoice or a bill and you pay them later, you enter a Bill first.

When you pay the bill, you record a Bill Payment. For more info on how to record a bill or payment, check out this video!

If your vendor doesn't give you time to pay and expects payment when you receive the goods or services, you can record a Check or a Credit Card Charge.

For most businesses, you can use a combination of these workflows. You might enter bills from vendors you purchase inventory from, or when your utility company sends you a bill. You might record credit card charges if you purchase something online with a credit card. When you use your debit card in a store to purchase job materials, you can use the Write Checks window.

Let’s look at how to record purchases with checks, electronic payments, and credit cards, and how to record payments to your credit card.

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