The PO document tracks important information related to what the buyer wants to purchase. It includes the quantity and type of items required, as well as payment terms and delivery details.
The buyer is confirming what they want the seller to deliver. They are also agreeing to pay for the items at a later date (based on the agreed payment terms). The seller uses the PO as protection when offering buyers credit because the buyer is legally obligated to pay for products and services when they have been delivered.
In many cases, Purchase Orders created are kept on the list till the time they are not converted into Purchase Invoice. If any changes are required in the Purchase Order, we need to edit the Purchase Orders for the correct purchase.
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