HOW TO MONITOR AND CONTROL YOUR PROJECT'S PERFORMANCE
Annie Ka Wenu here. Project Management Coach, Brand Strategist, Speaker and Author of a book series called Anything is a Project and the founder and CEO of Life Quality Improvement Coaching - LQIC
We are all born to perform and successful performance is valued in many parts of our culture such as our work, education, and sport.
According to the oxford dictionary, performance is the action of executing a task or performing a function. It is the action of doing and how you do it and evaluate how the task was accomplished or not accomplished in comparison with the target set beforehand.
This performance needs to be monitored and controlled to ensure that the target, goals, and objectives were achieved. It is why project performance is evaluated to ensure that the outcome is developed according to the stated plan.
Therefore, project monitoring and control involve monitoring the whole project life cycle and measuring the performances. This phase looks at the project's current state and correct areas that are falling off track and get them back on track.
Its purpose is to check the overall state of the project to ensure that the project is on target compare to the plan or baseline. And the project outcome is developed according to the customer’s specified quality for acceptance at the end of the project. If the specified quality is not achieved, the customer may reject the project outcome.
How to monitor and control the project?
While the deliverable has been developed, you need to:
- Assess first the project progress and performance to find out if the project is performing well or not.
- Compare the project’s actual status with the planned performance or baseline and draw the variances,
- Analyse the variances to find out why they happened. If the error or change is happening more often, go deep to uncover the root cause.
- Submit the change request for approval to correct the variances depending on the area the change needs to be done. It can be that the change is related to the scope so you need to control the scope or if the change is related to the costs, schedule, risk and procurement, you need to control them. If the change is related to communication and stakeholder's engagement, you need to monitor them.
- Perform the change requests.
- Present the deliverable to the customer for acceptance.
- Close the project.
To summarise all of this, the project monitoring and control involve monitoring the whole project life cycle and measuring the performances. This phase looks at the project current state and correct areas that are falling off track and get them back on track.
Its purpose is to check the overall state of the project to ensure that the project is on target compare to the plan or baseline. And the project outcome is developed according to the customer’s specified quality for acceptance at the end of the project. If the specified quality is not achieved, the customer will reject the project outcome.
For more information visit us at www.lqic.co.uk
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Annie Ka Wenu
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